Human Resources Manager

human resources business & economic development
Posted On: Sep 29, 2017
Closing Date: Oct 13, 2017

 

Fort Frances Employment

 


 
Employment Opportunity
 

 
Position:
 
.................
Human Resources Manager
 
Division:
 
 
Administration & Finance
 
Commencing:
 
 
November 2017
 
Salary:
 
 
$55,882 to $74,509 per year (under review)
 
Deadline:
 
 
Friday October 13, 2017 at 4:30pm Central
 

 
Please submit your application, cover letter and resume to the attention of ‘Chief Administrative Officer’ with the subject “Competition – Human Resources Manager”, in one of the following ways:
 
  • By email to dbrown@fortfrances.ca in the form of one (1) PDF file
  • At the reception desk of the Civic Centre at 320 Portage Avenue
  • By mail to 320 Portage Avenue, Fort Frances, ON P9A 3P9
  • By fax at (807) 274-8479
 
Application forms are available at the Civic Centre and online at: http://fortfrances.ca/town/human-resources/employment-opportunities.
 
To learn more about this opportunity, please contact Doug Brown, Chief Administrative Officer at (807) 274-5323.
 

 
Position:
 
..........
 
Human Resources Manager
 
General Supervisor:
 
 
Chief Administrative Officer
Employee Group:
 
 

Management/Non-Union

 


 
Position Summary
 
  • The Human Resources Manager will develop, communicate and oversee human resources programs, procedures, and policies for the Town of Fort Frances while performing a wide range of human resources duties, including: labour relations, recruitment, training, salary & benefits administration, human resources information management, and health and safety.
 
Direction Received
 
  • The incumbent reports to the CAO and routinely carries out the duties and responsibilities of the position with a minimum of direct supervision, following established procedures, policies, collective agreements, and legislation.
  • The incumbent supports the organization as a whole and works closely with the CAO, Division Managers, Superintendents, supervisors, labour unions and employees, as appropriate.
 
Direction of Others
 
  • The incumbent has no direct supervisory responsibilities and advises supervisors and employees on programs, procedures, policies and legislation.
 
Revenue, Asset and Expenditure Scope
 
  • Responsible for managing an annual operating budget of $75,000, which is reviewed and adjusted annually.
 
General Responsibilities
 
  • Develops strategies, objectives, plans, policies, and programs for human resources (HR) functions: recruitment and selection, benefit administration, training and development, compensation administration, and health and safety.
  • Ensures organizational compliance with the following acts and their regulations: Ontario Human Rights Code, Employment Standards Act, Pay Equity Act, Freedom of Information and Protection of Privacy Act, Canada Labour Code, Workplace Safety and Insurance Act, Ontario Labour Relations Act, Occupational Health and Safety Act, Accessibility for Ontarians with Disabilities Act.
  • Ensures that all Town policies are kept current in accordance with all applicable regulations and legislation.
  • Communicates policy updates to staff.
  • Posts new and revised policies and procedures to the policy manual on the Town’s website in a timely fashion.
  • Provides labour cost estimates for the organization for annual budgeting purposes.
  • Prepares for, participates in and leads negotiations with all union groups.
  • Prepares the Town for mediation, arbitration and litigation on employment matters and works closely with the Town’s HR lawyers to develop strategies for resolution.
  • Instructs the Town’s legal counsel on labour matters.
  • Administers all agreements with union and non-union groups, including direct contact with representatives of employee groups and providing advice to administrative personnel concerning interpretation and application of agreements.
  • Provides timely information to payroll clerk regarding employee matters.
  • Coordinates the Town’s response to all grievances filed by unionized staff including procedural direction, research, development of strategy and acts as the Town’s spokesperson when required.
  • Manages and coordinates all disability-related claims and return to work programs.
  • Conducts research, analyzes data, and prepares reports / recommendations as directed.
  • Actively promotes and implements new / modified Human Resources programs.
  • Directs the administration of employee benefit programs and is responsible for research and recommendations related to changes in the employee benefit programs.
  • Manages and coordinates salary and benefits administration for all employee groups.
  • Manages, coordinates, and maintains an effective health and safety program for all Joint Health and Safety Committees within the organization.
  • Coordinates the annual corporate employee performance appraisal process.
  • Coordinates the recruitment process, including the preparation of internal and external job postings; participates in the selection process; and prepares employment agreements.
  • Coordinates legislated training for all employee groups.
  • Maintains master personnel filing system in accordance with the Town’s Records Retention Bylaw.
  • Coordinates reviews of and updates to the Accessibility Plan and the Multi-Year Accessibility Plan.
  • Chairs meetings of the Accessibility Working Group and coordinates input from the public and relevant stakeholders for the Town’s Accessibility Plans
  • Member of Safety Management Systems Committee at the Fort Frances Airport.
  • Completes Quality Assurance Audits of the Fort Frances Airport, in accordance with all applicable Transport Canada regulations (presently on a 3-year audit cycle).
  • Responsible for updating the HR section of the Town’s website and social media account.
  • Performs any other related duties as assigned.
 
Qualifications
 
  • At least 3 to 5 years of work-related experience.
  • Experience in managing in both unionized and non-unionized environments.
  • Post-secondary education related to Human Resources, or equivalent combination of education and relevant work experience.
  • Preference may be given to individuals who hold the Certified Human Resources Leader (CHRL) designation.
  • Excellent oral and written communication skills.
  • Demonstrated tact, discretion and respect for confidentiality.
  • Able to manage multiple tasks and competing priorities in a timely, organized fashion.
  • Effective interpersonal skills and able to create and sustain positive working relationships with employees, colleagues, and unions.
  • Good computer skills and experience working with Microsoft Outlook, Excel and Word.
  • Successful completion of a criminal background check.
 
Effort
 
  • Office and clerical work requires concentration for moderate to long periods while managing frequent interruptions.
  • Review of policies and legislation requires effective interpretation and application.
  • Ability to interact with all levels of employees, government agencies and benefit providers.
 
Working Conditions
 
  • The incumbent is required to work a 35-hour workweek (presently under review) during regular business hours.
  • Additional unpaid hours may average 20% in excess of the regular work day.
  • Occasional work out of town is required while attending courses, meeting or seminars.
  • The incumbent spends 90% of the average work day indoors in private office surroundings. The balance of the day is spent at work sites with low exposure to unpleasant environments.