Manager, Legislative Services / Deputy City Clerk

Endroit: Guelph, ON
Site web:
Date de publication: 2 jan 2018
Date limite: 17 jan 2018
Manager, Legislative Services / Deputy City Clerk
The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one-hour driving distance from Toronto. Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life - all good reasons to consider a career in this beautiful city.
Job Summary:
Resumes are being accepted for the position of Manager, Legislative Services / Deputy City Clerk within the City Clerk’s Office. Reporting to the City Clerk, the successful candidate will deliver services to Council, staff and the public; manage the corporate secretariat functions and legislative services and assist in performing the statutory duties of the Clerk as set forth in the applicable provincial legislation and will act in their absence. Guided by the goals and objectives of the City of Guelph Corporate Administrative Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.
  • Performs the Council secretariat functions and ensures compliance with policies and statutory requirements which include scheduling meetings and the preparation and distribution of agendas and materials for Council/Committee/Board (Committee of Adjustment, Guelph Municipal Holdings Inc., Guelph Junction Railway) and public hearings; by-law preparation; distribution of all supporting material and minutes, decisions, instructions and resolutions of Council to appropriate parties within and external to the Corporation.
  • Oversees the development, control and maintenance of Council procedures, policies and support documents such as, but not limited to, the Procedural By-law, the Code of Conduct, the Closed Meeting Protocol, and all other documents supporting the city’s accountability and transparency policy.
  • Provides guidance, communications, advice and decision support on the implementation of legislation and the delivery of corporate initiatives, including their risks and impacts.
  • Conducts research, analysis and prepares reports, by-laws, policies and procedures on various municipal topics, legislation, elections, and other issues.
  • Interprets and responds to changes in legislation affecting Council, the City Clerk’s Office, the Corporate Services service area and the corporation. Statutory duties include functions under legislation such as, but not limited to, the Municipal Act, the Planning Act, the Municipal Elections Act, the Municipal Conflict of Interest Act, the Vital Statistics Act, the Ontario Heritage Act and the Development Charges Act. Duties vary under the legislation from minimal notice requirements to assistance with the execution and delivery of municipal and school board elections.
  • Prepares and manages divisional budget, monthly variances and annual reports for the City Clerk’s Office. Proposes and implements cost mitigation strategies as required through the fiscal year.
  • Administers and witnesses affidavits as a Commissioner of Oaths.
  • Develops constructive and trusting relationships with the ability to provide leadership and to influence others. Further ability to articulate and explain City policies and procedures to members of Council/Committees/Boards, staff and the public. Ability to build and foster positive working relationships with the public, stakeholders, Council and staff.
  • Leads the Legislative Services team in the implementation of new initiatives, provides the documentation and materials necessary for their implementation such as policies, procedures, training and/or communicating with corporate staff in order to implement these initiatives/changes.
  • Leads initiatives to achieve service modernization in customer service; financial sustainability and continued leadership in employee engagement.
  • Provides visible, present and positive leadership to staff consistent with the commitments of the City’s Leadership Charter; developing and nurturing a work environment that is inclusive, respectful and motivating for staff.
  • Maintains effective working relationships with a variety of stakeholders including members of council, the Executive Team, General Managers, staff, external agencies, business, other levels of government and the public.
  • Considerable experience related to the duties listed above, normally acquired through a degree in Public Administration, Political Science, Business Administration or a related field and considerable experience in municipal Council secretariat functions.  Candidates with an equivalent combination of education and experience may be considered.
  • Eligibility for, or full membership in, the Association of Municipal Managers, Clerks and Treasurers of Ontario.
  • Experience managing staff and leading work teams.
  • Knowledge of single-tier municipal functions and responsibilities, parliamentary procedures and practices respecting Committee and Council meetings and the administration of municipal elections.
  • Ability to interpret, apply and explain various pieces of legislation affecting municipalities.
  • Excellent verbal and written communication skills, presentation skills combined with organizational abilities.
  • Political acumen with the ability to work with political leaders with tact, diplomacy and confidentiality.
  • Analytical and problem-solving skills.
  • Interpersonal and customer service skills, including agility, flexibility, discretion, and integrity.
  • Ability to support council and committee meetings outside normal working hours on a regular basis.
$95,371.24 to $119,214.05 (per year)
How to Apply:
Qualified applicants are invited to apply using our online application system by Tuesday, January 16, 2018. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.
To access the online application system, please visit the job posting listed on and click on the “Apply for this job” icon. Instructions will follow.
The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.
Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.
The City of Guelph is an equal opportunity employer.