Buyer

business & economic development finance & treasury
Posted On: Mar 1, 2018
Closing Date: Mar 21, 2018
 
Buyer
Lindsay, Ontario
 
The City of Kawartha Lakes is a growing municipality in the Lindsay area providing municipal services to its 75,000+ residents and seasonal guests. The City of Kawartha Lakes is one of the largest employers in the area with a large variety of professionals in its employ.  Incorporated in 2001 as a single-tier municipality, the City of Kawartha Lakes is a young organization providing opportunity for growth and learning.
 
Job Description: Reporting to the Supervisor, Financial Services, this position is responsible for the following:
  • Review and process purchase requisitions for compliance to Purchasing Policy and issue purchase orders to vendors on a computerized system
  • Confer with departmental representatives to determine purchase needs, performance, specifications and areas of standardization for purchase or lease of supplies, equipment, renovation, construction and services
  • Follow the Purchasing Policy and related Policies and Procedures for compliance of the procurement process
  • Assess risks for sureties and insurance requirement for each purchase based on policy and procedure and when needed consult with the Insurance and Risk Management Officer
  • Determine the appropriate procurement process and prepare requests for quotation, tender and proposal documents from templates and develop a bid analysis plan in consultation with department(s), related to the required purchase, rental or lease of services, supplies, equipment, renovation, construction and materials
  • Manage the procurement process schedule for obtaining goods and services and construction as planned and communicated to the department(s), within the identified timelines
  • Plan and manage a transparent, open and fair competitive procurement process
  • Provide support to departments for other procurement processes as required; including Single/Sole Source, emergency procurements, direct negotiation, etc.
  • Plan and attend site meetings and vendor information meetings about the procurement process
  • Analyze tender and quotes submitted and lead evaluations by committee for formal proposal submissions
  • Interview vendors and service providers
  • Prepare written reports with purchase recommendations for Senior Management and Council
  • Prepare letters of award to bidders and/or draft contracts of award
  • Negotiate contract renewals or extensions
  • Assist departments on general procurement matters relating to finding suppliers, meeting delivery schedules and solving supply problems like substitutes and alternatives.  Assist by expediting the delivery of goods and quality performance of services
  • Ensure vendor performance complies with the terms and conditions of the purchase and assist with resolving conflicts between vendors and the City, in accordance with the Vendor Management Program
  • Analyze the City’s goods and service purchasing practices and report non-compliance and recommend improvements to the Manager.
  • Keep informed of new improved products, environmental friendly methods and products, current market conditions and pricing
  • Attend meetings and participate with professional purchasing groups on behalf of the City
  • Assist departments in the disposal of surplus equipment and materials for compliance to policy
  • Participate with co-workers and Management staff in the development and/or review of purchasing related projects, procedures and methods
  • Occasional travel to various work locations is required to fulfill the duties of the position
  • Perform other related duties as assigned
 
Requirements and Qualifications
  • Post-secondary diploma in Purchasing, Business Administration or a related field
  • Minimum 4 years of related progressive purchasing experience, preferably in a municipal environment
  • Participation/registration in a recognized Public Purchasing program, working towards certification and/or designation
  • Purchasing experience in a  public organization and knowledge of purchasing requirements and ethical issues pertaining to the profession
  • Previous experience in construction procurement considered an asset
  • Knowledge of contract law, relevant acts and regulations governing the purchasing function
  • Mathematical skills to calculate costing of materials, supplies and services
  • Understanding of budget allocation and accounts payable system
  • Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
  • Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
  • Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands
  • Excellent written communication skills with attention to detail and accuracy
  • Excellent organizational and administrative skills with the ability to work independently and in a team environment
  • Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management
  • Demonstrated ability to understand and abide by municipal policies and procedures
  • Demonstrated proficiency in Microsoft Office, the internet, and any other related software
  • Upon a conditional offer of employment, a Criminal Record Check will be required
 
Hourly rate of pay: $28.99 - $35.48
 
How to Apply: Resumes may be submitted by email no later than March 21, 2018 at 4:00 p.m. quoting Job #18-035 to:
 
Human Resources Officer
City of Kawartha Lakes                                                                                                                     
28 Francis Street, P.O. Box 9000, Lindsay, ON  K9V 5R8