Property Valuation Clerk (PE13)

administration & support building & property
Location: City of Timmins, ON
Type: full-time
Posted On: Mar 8, 2018
Closing Date: Mar 21, 2018
MPAC Recruiting
Posting Date: March 8, 2018
Closing Date: March 21, 2018
Property Valuation Clerk (PE13)
$49,746 per annum
The Municipal Property Assessment Corporation, Valuation and Customer Relations department requires one (1) Property Valuation Clerk. Reporting to the Manager, Valuation and Customer Relations, the successful incumbent will provide clerical and administrative support to the Property Valuation and Customer Relations team within your assigned geographic area.
In this position, the successful candidate will:
  • Prepare reports and presentation material for appeals, requests for reconsideration, FOI/GRAD requests, Supplementary/Omitted Assessment reports, tax rebate applications, etc. for Manager’s signature/approval;
  • Prepare comparable property reports and Minutes of Settlements based on draft documents/instructions from Manager(s) and/or Analysts;
  • Route completed documents, correspondence to the Assessment Review Board, Municipalities and internal MPAC staff/departments, as appropriate;
  • Receive, log and distribute incoming mail and courier deliveries and respond to routine telephone and walk-in enquires from taxpayers and municipalities, using discretion in the release of information; refer customers/clients to MPAC staff, as appropriate;
  • Key data relating to supplementary and omitted assessments, correspondence, etc. to corporate databases including IPS, Workflow, and DTS from various source documents;
  • Track the status of requests for reconsideration and appeals; generate monthly and quarterly status reports for the Manager’s review;
  • Schedule/arrange meetings for the Managers and other team members (confirms facility, equipment, and other meeting logistics);
  • Monitor and replenish general office supplies; maintain inventory of equipment/tools (e.g. cameras, measuring tapes) and arrange for repair/replacement, as required;
  • Verify expenditures; reconcile monthly VISA statements and process invoices (e.g. ETR tolls, cell phones, subscriptions, etc.).
  • Assist with other initiatives, tasks and duties, as assigned.
LOCATION: Assessment Office #29 Timmins, Ontario
  • A minimum of two years clerical experience;
  • Proficiency in the use of Microsoft Office products (Word, Excel, PowerPoint);
  • Accurate and efficient data entry skills;
  • General knowledge of assessment based business processes and filing requirements including requests for reconsideration, appeals, and supplementary and omitted assessments is considered an asset;
  • Excellent knowledge of English grammar and the ability to draft routine correspondence;
  • Good oral communication skills and customer service orientation to deal effectively with taxpayers and municipal clients;
  • Attention to detail to produce quality and accurate correspondence, presentations and reports within specified timelines;
  • Good time-management skills to meet commitments and support multiple team members in a detail-oriented and time-sensitive environment;
  • Demonstrated tact and diplomacy to deal with members of the public, senior MPAC staff and to handle confidential matters with discretion and good judgment; and
  • Ability to work independently.
To apply, click on the link followed by the “Apply Online” icon once within the posting. Please use the Applicant Tracking System to create your Candidate Profile, upload your Resume and Cover Letter and apply to the posting by March 21, 2018. Please note, only applications submitted through the Applicant Tracking System will be accepted.
While MPAC thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised successful incumbent(s) who are not presently permanent MPAC employees may be required to undergo a criminal and drivers abstract check.
The Municipal Property Assessment Corporation (MPAC) is an independent, not-for-profit corporation funded by all Ontario municipalities. Our role is to accurately assess and classify all properties in Ontario, and with more than 1,700 employees in offices across the province, our assessors are trained experts in the field of property valuation. At MPAC, we know that maintaining work life balance is the key to fostering employee health, happiness and productivity. We offer generous vacation allowances, a self-funded leave program and flexible work arrangements to help ensure employees’ unique needs are met both at work and at home. For more information visit or
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and MPAC's Accessibility Standards for Ontarians with Disabilities Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.