Records Coordinator

administration & support library
Location: Town of Whitchurch-Stouffville, ON
Type: temporary full-time
Posted On: Sep 6, 2017
Closing Date: Sep 19, 2017
Records Coordinator (Temporary Full-time)
(Job # 2017-075-IE)
Department: Corporate Services
Status: Temporary Full-time (until December 2018)
Date Posted: September 5, 2017
Date Closing: September 19, 2017, 4:30 p.m.
Number of Positions: 1
Scheduled Hours/Shifts: 35 hours per week, 8:30 a.m. to 4:30 p.m., Monday to Friday
Salary: $32.65 – $39.73 per hour

Position Purpose:
Reporting to the Deputy Clerk, the Records Coordinator is responsible for developing, implementing and administering the Corporate Records Management Program, including coordination and maintenance of the manual and electronic records classification systems. This position is also responsible for assisting with Freedom of Information Requests; maintaining and securing archival and vital records in accordance with legislative requirements; and providing general clerical support to Clerk’s Department.
Qualifications and Requirements:
  • Community College diploma in Business Administration, Archives, or Library and Information Technician.
  • Courses in records management; Municipal Administration Program an asset.
  • Minimum two (2) years of project management experience preferably in records and archives in a municipal setting.
  • Working knowledge of municipal records management practices, TOMRMS, Records Management/Document Management Software systems, etc.
  • Excellent negotiation, facilitation and interpersonal skills in order to achieve collaboration, support and cooperation on projects and assignments with all departments in the corporation.
  • Excellent organizational, analytical, and time management capabilities in order to plan and meet project timelines.
  • Good written communications skills and experience with writing reports, policies, procedures, by-laws, etc.
  • Excellent customer service to interact effectively, tactfully and courteously with the public, vendors and all levels of staff.
  • Computer proficiency in MS Office (Word, Excel, Outlook, Power Point), Adobe, and other database applications.
  • Required to work outside normal business hours as necessary
How to apply:
Please forward your resume in confidence by September 19, 2017 at 4:30 p.m., identifying Job # 2017-075-IE in the subject line to
Committed to diversity and a barrier-free environment: Whitchurch-Stouffville is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process and as we grow, it’s important that our workforce reflect the citizens we serve. At the Town, we respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.
We thank all applicants for their interest in this position, however, only those applicants selected for an interview
will be contacted.