Deputy Clerk/Admin

business & economic development legal & protective services
Posted On: Nov 13, 2020
Closing Date: Dec 4, 2020
Position Title:
Deputy Clerk/Admin 
Immediate Supervisor:
Under the direction of the Clerk, the Deputy assists the Clerk in the performance of his/her Statutory duties of the Municipal Act and other statutes; and performs the duties of the Clerk during his/her absence. The Deputy Clerk also provides administrative services to various departments of the Municipality
This is an executive position and therefore incumbents are expected to work hours in excess of the minimum to satisfy the requirements of the position. Minimum hours of work are thirtyfive (35) hours per week between the hours of 8:30 a.m. and 4:30 p.m.


  • As Deputy Clerk, performs the statutory, and administration duties of the Clerk in his/her absence.
  • Acts as Deputy Returning Officer for the Municipal Election.
  • Oversees the development and maintenance of the TOMRMS records management system for the municipality, ensuring compliance with the records retention by-law; trains and supervises staff in the implementation of the system.
  • Attends council meetings in the absence of the Clerk and is responsible for the preparation and distribution of agendas, minutes of meetings and general correspondence arising from these minutes.
  • Responsible for administrative support to the Clerk and Council.
  • Acts as Freedom of Information and Protection of Privacy Act Coordinator.
  • Maintains register and files documents as Deputy Registrar under the Vital Statistics Act.
  • Monitors Lottery Licenses and Act as Lottery Licensing Officer.
  • Provides administrative support to various departments (building and Public Works).
  • Acts as Commissioner for Taking Affidavits as per the Commissioner for Taking Affidavits Act.
  • Assists in the administration of applications under the Planning Act as required.
  • Acts as Coordinator and ensures training and compliance for the Accessibility for Ontarians with Disabilities Act.
  • Ensures that public documents are posted on corporate web site.
  • Assists the Clerk in the maintenance and preparation of Cemetery records, scheduling and applications.
  • Performs other related duties as may be assigned by the Clerk.

Positions Supervised Directly: None
Positions Supervised Indirectly: None


  1. Recommended: Ontario College Diploma in Business Administration supplemented by the following course of study:
    • Municipal Administration Program (MAP) offered through the Association of Municipal Managers, Clerks and Treasurers of Ontario.
  2. Recommended: Eligibility for or holder of the Certified Municipal Officer (CMO) designation and full membership in the Association of Municipal Managers, Clerks and Treasurers of Ontario.
  3. Recommended: Experience in local government including experience working with elected officials.
  4. Required: Excellent interpersonal, organizational, analytical, research, communication, presentation, problem-solving skills.
  5. Required: Thorough working knowledge of municipal legislation/regulations including the Municipal Act and of contemporary issues facing local government in Ontario, the Occupational Health & Safety Act, and contemporary management practices.
  6. Required: Computer literacy utilizing word-processing, spreadsheet, presentation and database software, related financial information systems and applications, and the Internet. Experience with Escribe is an asset.
  7. Required: Class G Driver’s License in good standing, and reliable vehicle to use on corporate business.
  8. Required: Availability to attend evening and/or weekend meetings or other events as required

Salary for the position is $42,000 – $52,000 and includes pension and a competitive benefits package.
Interested candidates are invited to submit their resume and cover letter no later than December 4, 2020 via e-mail to
We thank all applicants who apply for the position, but only those candidates selected for an interview will be contacted. In accordance with the Municipal Freedom of information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001 and will only be used for candidate selection. We are an equal opportunity employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the Municipality of Arran-Elderslie will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the Municipality of any accommodations(s) that you may require in respect of any materials or processes used to ensure your equal participation.