Project Supervisor

utilities & trades building & property
Location: City of Cambridge, ON
Type: full-time
Posted On: Mar 29, 2021
Closing Date: Apr 13, 2021

Internal/External Job Posting
Regular Full Time Non Union Position
Project Supervisor
The Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Encompassing approximately 6,800 square kilometers, the Grand River watershed has a population of almost one million people in 39 municipalities and two First Nations. Designated as a Canadian Heritage River, the Grand River and its major tributaries boast many outstanding human heritage features and excellent recreational opportunities. The GRCA is committed to environmental protection by delivering services that ensure the well-being of the environment and its inhabitants. The Grand River Conservation Authority is responsible for issuing flood warnings to municipalities and operating a flood forecasting and warning system. Extensive water control infrastructure including dams, dikes and monitoring gauges is used to reduce flooding and manage water throughout the year to achieve strategic goals of reducing flood damages and improving the health of the watershed.
General Accountabilities
Reporting to the Manager of Central Services, the Project Supervisor is responsible for the development, planning, implementation, coordination, and management of renovation, construction and maintenance projects on GRCA properties and infrastructure including roads, trails, drainage, buildings, utilities (water, hydro, septic) etc.; support for GRCA operations; supervision of GRCA project staff; prepares board reports for project endorsement and approval; assists in the preparation of annual capital maintenance plans and forecast adjustments; assists with GRCA’s asset management plan; participates in planning and budgeting for Central Services; coordinates special projects involving both internal and external stakeholders; and ensures legislative compliance related to construction and health and safety.
Specific Accountabilities
  1. Manages renovation, construction and maintenance projects including the development, administration, and oversight of technical contracts with consultants and contractors.
  2. Manage the preparation, oversight and reporting of project budgets and schedules on multiple projects simultaneously.
  3. Ensure budgetary control of expenses within assigned areas of responsibility and provide budget estimates and forecast updates to Finance as required.
  4. Oversee the work of consultants and contractors including providing direction, coordination, review and approve submittals, review and accept work, approve payments, negotiate extra work and disputes.
  5. Manage the preparation and maintenance of the Five Year Capital & Maintenance Plan for GRCA facilities and infrastructure (excluding water management infrastructure).
  6. Assists in the preparation and maintenance of an Asset Management Plan for GRCA facilities and infrastructure (excluding water management infrastructure).
  7. Update and maintain infrastructure drawings, manuals, and warranties ensuring accurate and proper documentation/recordkeeping.
  8. Manage and complete the procurement for goods and services in a public procurement environment (quotes, tenders, proposals, pre-qualifications, etc) and administer contracts as required.
  9. Develop and maintain Grand River Conservation Authority (GRCA) templates and resources such as procurement, contracts, Health and Safety procedures, guidelines, inspections, documentation, project management resources, etc.
  10. Prepare and review technical reports, including infrastructure management plans, and board reports, as required.
  11. Ability to organize and coordinate work with internal/external groups and schedule staff to optimize cost effectiveness and efficiency in a unionized environment.
  12. Supervise, assign work, and oversee the work of Project Coordinators.
  13. Follow established procedures to hire, train, mentor, coach and discipline employees in a unionized environment.
  14. Lead and document meetings with stakeholders, contractors and consultants.
  15. Ensure employees comply with all applicable policies, procedures and legislation with special emphasis on health and safety and hazard mitigation measures.
  16. Ensures contractors perform work safely following contracts and specifications.
  17. Coordinate and conduct technical investigations to identify project scope, and prepare cost estimates.
  18. Organizational and problem solving skills to create work schedules, coordinate programming requirements with staff and stakeholders, prioritize, communicate and plan work within timelines.
  19. Provide expertise and guidance to develop scope of capital projects and planning for implementation.
  20. Communicates with internal and external stakeholders, government agencies, and the public as required to successfully complete GRCA projects.
  21. Ability to prepare design drawings for small projects such as trails, boardwalks, minor roads and drainage is an asset.
Technical Accountabilities
  1. College diploma plus professional designation in a related field.
  2. At least six (6) years of related experience with a minimum of two (2) years of supervisory experience in a construction related environment.
  3. Demonstrated knowledge of design, architectural, structural, civil, mechanical, plumbing, HVAC, electrical, buildings, landscape and general construction practices.
  4. Knowledge and experience with contract law as it relates to construction and maintenance.
  5. Strong project management skills with demonstrated experience with procurement, contract management, time management, project planning, organization, budget preparation and oversight, and agreements.
  6. Demonstrated knowledge of relevant legislation including, but not limited to, the Occupational Health and Safety Act, building and fire codes, and the Highway Traffic Act.
  7. Strong leadership and people management skills, including the ability to attract, retain, develop and mentor staff.
  8. Excellent interpersonal skills with the ability to work effectively with staff, stakeholders, consultants, and contractors.
  9. Demonstrated analytical, research and report writing skills. 
  10. Effective problem-solving, collaboration and negotiation skills.
  11. Computer proficiency in Word, Excel, databases, PowerPoint, and GIS. Working knowledge of AutoCAD is beneficial.
  12. Excellent written communication skills with demonstrated ability to prepare correspondence, technical reports, board reports and other documents. Experience with proposal writing, policy development, procurement and contract administration.
  13. Strong verbal communication skills with experience presenting information and making recommendations to boards, councils or committees. Demonstrated ability to communicate effectively with a broad range of stakeholders.
  14. Valid G driver’s license.
Competencies and Abilities
Professional Judgement – Demonstrated ability in the area of critical thinking, analysis and assessment of risk and implications, making connections of underlying issues and ownership of the outcome. Sound judgment resulting in fair, efficient and effective decision making bringing clarity and resolution to complex and ambiguous situations, and discretion in dealing with confidential information. Ability to carry out skillful negotiations and interest based conflict resolution. Managing projects decisively and effectively striving for minimal cost and disruption to individuals and operations. Ensures good value for money in all work performed by or on behalf of the Grand River Conservation Authority (GRCA). Hire the best people available for the job, being a good judge of talent to assemble a strong team.
Integrity/Ethics - The willingness to hold oneself and others accountable for acting in ways that are consistent with stated values, principles and professional standards. Maintaining impartiality, objectivity and fairness when dealing with employees, consultants, contractors, stakeholders and other agencies. Treat all employees, stakeholders in a respectful manner and sets the expectations for the same between all parties. Admit mistakes and is perceived as a truthful individual, maintaining confidences.
Team Work - Interacts with people respectfully and effectively as part of a team. Able and willing to share and receive information. The ability to gather facts and pertinent information to gain an understanding before drawing conclusions, taking action or resolving conflict. Demonstrated ability to build partnerships and alliances with peers, business communities, partners and staff. Exceptional internal communications skills are required for staff relations, working with other internal teams to achieve mutually beneficial outcomes and to provide support to other programs within GRCA. Encourage others to elaborate on matters and interests. Can find common ground and gain cooperation when dealing with disputes.
Goal /Action Oriented – Effective problem solving, collaboration, negotiation and facilitation skills. Develops goals that align with and support the strategic plan. Does not shy away from challenges and seldom gives up, especially in the face of resistance, setbacks or change. Seizes opportunities; takes initiative and is self-motivated. Organizes work, plans activities and sets priorities in a manner that meets competing needs and timely resolution of matters. Maintains high level of productivity and self-direction. Demonstrated experience in Project Management with the ability to work under pressure and handle multiple tasks simultaneously with changing or competing priorities. Achieving high standards of performance from others is important. Excellent organizational skills with respect to project management, project planning, contract management and time management.
Customer Focus – Dedicated to meeting the expectations and requirements of internal and external customers. Develops and maintains effective relationships and ensures good communications with other staff, external stakeholders, consultants, contractors and other agencies. Works in close collaboration with internal stakeholders to keep them apprised of relevant information and significant issues in a timely fashion. Demonstrated ability to build ongoing working relationships and communicating with tact and diplomacy. Be the Ambassador for the C.A. demonstrating enthusiasm, and promoting the facilities.
Leadership – Maintains a calm and professional attitude in the face of change, stressful situations and challenges. Creates a climate in which people want to do their best. Effectively manage employees, developing a team atmosphere, providing information to employees and having strong interpersonal skills being able to know about employee’s concerns and questions. A high level of personal and professional excellence including the ability to align personal and organizational values. Excellent interpersonal and people management skills including the ability to attract, retain, coach and develop others. Demonstrated ability to ensure a safe working environment while being innovative, flexible and entrepreneurial.
GRCA offers a comprehensive benefits package including health, dental, vision care, life and disability insurance; membership in the OMERS pension plan and a pass for free entry into GRCA conservation areas.
Approximate Start Date: May 2021
The salary range for this position is Job Level H $69,321 to $84,340
To Apply:
If you would like to be considered for this exciting and impactful career opportunity, please send a resume and covering letter to in MS Word or PDF format and quote “Project Supervisor” in the subject line.
Deadline for Applications: 4:00pm April 13, 2021
We thank you for your interest, however only candidates under consideration will be contacted.
Accessibility accommodations are available for all parts of the recruitment process. Applicants please communicate your needs in advance.
Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the Grand River Conservation Authority