Clerk 1

administration & support business & economic development
Location: City of Kingston, ON
Type: full-time
Posted On: Mar 12, 2019
Closing Date: Mar 27, 2019
Clerk 1
Job Number: J0319-0416
Job Title: Clerk 1
Department: Utilities Engineering
Is this position unionized? Yes
Job Type: Permanent Full Time
City, Province: Kingston, Ontario
Job Category: Administration / Clerical
Open Positions: 1
Posting Date: March 12, 2019
Closing Date: March 27, 2019
Salary: $25.77 - $31.71/Hour
Utilities Kingston is located in Kingston, Ontario, equi-distant from Toronto, Montreal and Ottawa, where the St. Lawrence River meets Lake Ontario and the Rideau Canal (a UNESCO World Heritage site) – Kingston is a stunning, historic city that consistently ranks as one of the best places to live in Canada. Kingston’s 123,363 community-minded citizens enjoy an outstanding quality-of-life enhanced by superb intellectual, recreational and creative opportunities and supported by excellent health care facilities and municipal services, programs and facilities.

Utilities Kingston in unique in Ontario, combining water, wastewater, gas and electrical services and a broadband fibre optics provided in one company under the leadership of a single C.E.O. This shared services delivery model gives Utilities Kingston clear advantages in cost savings and customer service over other utility providers in the province. Utilities Kingston has provided the residents of Kingston with safe and reliable utility services for more than 100 years.
Primary Duties
Reporting to the Manager of Inspection & Support, the incumbent will be responsible for a variety of clerical work for the Utilities Kingston Engineering group, which will include, the preparation of Tender, RFQ, RFP documents and the uploading of these documents to an external website for collection by bidders, process invoices and payment certificates, monitor payment progress including “holdbacks”. Other duties include data entry, file management, and account coding, timesheet collection and data entry, auditing, coordination of departmental training, ordering office supplies and other assigned clerical duties. The successful candidate will work on a regular basis with other utility departments as well as the City of Kingston.
Education, Certification and Other Qualifications Required
  • Minimum of two (2) year Post Secondary Diploma in Business Administration or a related field or an acceptable combination of training and experience. 
  • 1-3 years of experience in an administrative setting.
  • MS Excel and Word proficiency at the intermediate/advanced level.
  • Working knowledge of PeopleSoft software, TTS (Time Tracking System) and CIS (Customer Information System) would be an asset.
  • Knowledge of payroll, legal and utilities environments considered an asset.
  • Attention to detail with a high degree of accuracy is required.
  • Ability to perform well independently and as a team player
  • You must have a demonstrated ability to deal effectively with changing priorities in a dynamic work environment
  • Excellent mathematical skills
  • Strong organizational, communication and time management skills


Special Working Conditions/Conditions of Employment
  • Maintain a valid Class “G” driver’s licence throughout employment.
  • A criminal record check satisfactory to Utilities Kingston at the successful candidate's own expense
Your resume and/or cover letter must clearly demonstrate how you meet the requirements of the position.
Appropriate accommodations will be provided as required by the Accessibility for Ontarians with Disabilities Act (AODA) upon request.
Utilities Kingston is committed to employment equity and we encourage applications from all designated group members. Our goal is a diverse, inclusive workforce that reflects the Kingston community.

Utilities Kingston thanks all candidate that apply, however, only those selected for further consideration will be contacted.