Procurement Specialist

finance & treasury legal & protective services
Location: Region of Waterloo, ON
Type: full-time
Posted On: Jul 20, 2020
Closing Date: Aug 4, 2020

Procurement Specialist
Permanent, full-time position
If purchasing operations and supply chain management are among your strengths, and you’re ready to take the next step in your procurement career, the Region of Waterloo welcomes your expertise.
As a Procurement Specialist, you’ll facilitate the procurement process, including tenders, proposals, quotes, expressions of interest, and consultant selection to acquire goods and services, per the purchasing by-law. This will include performing sourcing, product and cost analysis, preparing specifications, bid documents, contracts and agreements, and facilitating bid evaluations. Committed to keeping current with all things procurement, from market conditions to changes in technology, you’ll support clients and vendors capably and knowledgeably through the procurement cycle and with contract management. Your analytical and research skills will also prove invaluable as you administer purchasing and inventory modules in the financial system, and provide benchmarking and data reporting.
To assume the role of Procurement Specialist, you will have the following profile:
  • Knowledge of purchasing operations and supply chain management practices and processes, acquired through a 2-year related diploma (e.g., purchasing, supply chain and operations) plus 3 years of related experience (or an equivalent combination of education and experience).
  • Knowledge of, and ability to comply with, policies, procedures, basic contract law, and relevant by-laws and legislation (e.g., Competition Act, Sales of Goods Act, Workplace Hazardous Materials Information System (WHMIS), Construction Lien Act, Labour Relations Act, taxes and customs). 
  • Analytical and research skills to develop, evaluate, determine, and recommend processes and practices; source vendors; and prepare reports on service delivery options, business case analysis, cost reduction, project evaluation, and benchmarking.
  • Organizational and problem-solving skills to establish priorities and assist in maintaining and implementing financial system module initiatives and upgrades.
  • Communication and human relations skills to communicate with, and advise, clients on processes, procedures, bid evaluations, contract details, and specifications; negotiate contract terms, conduct interviews, debrief, and mediate/review performance issues with vendors; and participate as an effective team member.
  • Ability to read and interpret policies, procedures, journals, contracts, reports, legal documents, and correspondence.
  • Ability to read journals, trade magazines, articles, research, and sales reports to keep knowledge current (e.g., market conditions, technology changes).
  • Ability to write accurate, detailed bid documents, contract documentation (e.g., specifications, terms and conditions, addendums), correspondence, vendor performance reviews, and bid awards.
  • Ability to write detailed reports (for committees, Council, senior management), policies, procedures, instructions and training resources.
  • Computer skills; with the ability to use software such as Microsoft Office and financial modules (e.g., Oracle); and to manage data integrity in large datasets, such as purchasing and inventory financial system modules.
  • Ability to travel within and outside Waterloo Region.
  • Ability to support and demonstrate the Region’s values.
Serving, engaging and inspiring current and future generations
Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 560,000+, while creating a healthy, collaborative environment of learning, respect and innovation. This is a place where employees are valued and recognized for their talents and contributions to our success.
In addition to offering a competitive compensation package, we have a strong focus on health and wellness, including fitness facilities and family-focused benefits.
Please visit our website, at, for a detailed description of this Procurement Specialist position (competition number 2020-1663), and to apply online before 11:59 p.m., Tuesday, August 4, 2020.
We are committed to diversity and inclusion, and thank all applicants in advance; however, we will be corresponding only with those selected for an interview. We will accommodate the needs of qualified applicants under the Human Rights Code in all parts of the hiring process.